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PubSuite
BOOKINGS · ROTA · CLOCK-IN · STOCK & GP · MANAGER’S OFFICE · ALL IN ONE PLACE

Software for pubs, built by someone who actually runs one.

PubSuite runs table bookings, the staff rota, clock-in, stock and recipe costing, and the numbers behind the bar — all under one roof, at your own yourpub.pubsuite.app address. No spreadsheets, no three different logins, no card machine faff.

Running The Spinners’ real bookings and rota, every single day — not a demo built for a pitch.

TRY IT YOURSELF — NO SIGN-UP
thekingsarms.pubsuite.app
login  manager@pub.local
pass   manager123
WHERE IT CAME FROM

“Every booking app assumed I ran a restaurant. Every rota app assumed I ran a warehouse. None of them understood a Thursday quiz night.”

PubSuite was built by Jamie Evans, who runs The Spinners in Darwen, Lancashire — not a software company that interviewed a few landlords and called it research.

It handles the floor plan on a Saturday night, the rota for a team that covers bar and kitchen, staff clocking in on their phones, what every dish actually costs to make, and the small stuff that actually keeps a pub running — because it was built to run one, first.

EVERYTHING UNDER ONE ROOF

One system, not four logins.

01
Bookings & floor plan
A real floor plan, not a spreadsheet — drag tables into areas, and let it match party size to the right table automatically.
02
Marketing to your regulars
Guests who tick “keep me updated” when they book join your list — then email them about events and menus, with an AI tool built in for making the poster.
03
Staff rota & clock-in
Build the week in minutes, publish it, and let staff clock in and out from their own phone — geofenced to your venue.
04
The Staff Room
A noticeboard just for your team — pin up shift changes and news, run side quests, and give each other a shout-out with stars.
05
Departments & HR basics
Pay type, holiday allowance, contracts and notes — organised by department, not scattered across three folders.
06
Manager’s office
Log daily takings and spend, keep a supplier list, and add invoices with a phone photo — PubSuite reads the supplier, total and VAT for you. Stock and GP live here too, next to real-time reports on labour cost and VAT, without waiting for month-end.
07
Stock, recipes & GP
Photograph an invoice and its products become ingredients with prices and pack weights — one Approve puts it all in stock. Recipes costed to the penny, sales taken off stock, allergen cards, wastage and stock takes, and a GP report showing what your menu should have made against what it actually made.
08
Bring your own data
Switching over doesn’t mean starting from zero — import your existing bookings and staff list from a spreadsheet, your recipes from the files you already keep them in, and your till’s product list.
09
Backed up automatically
Your data is backed up on a schedule, without you thinking about it — a lost weekend of bookings shouldn’t be possible.
THE KINGS ARMS
Log into a working pub, not a slideshow.
The Kings Arms is a full demo venue with real bookings, a rota, a live floor plan and a month of deliveries, recipes, sales and GP — poke around as the owner. Login details are at the top of the page.
Open the demo →
PRICING

One plan. No surprises.

PUBSUITE SUBSCRIPTION£59.99 / mo
FIRST 30 DAYSFREE
STOCK & GPINCLUDED
CONTRACTNONE — CANCEL ANYTIME
SET-UPWE DO IT WITH YOU
GET IN TOUCH

Make an enquiry

Tell us a bit about your pub and we’ll get back to you personally — no call centre, just Jamie.

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Thank you for your response. ✨

Thanks — that’s landed with Jamie. You’ll get a reply personally, usually within a day.

Prefer email? hello@pubsuite.app

PubSuite
A product of Darwen Pub Co Ltd (company no. 16420301)
253 Bolton Road, Darwen, England, BB3 2PG